Exhibitor-Appointed Contractor (EAC) Form
An Exhibitor Appointed Contractor (EAC) is any company other than one of the designated official contractor/decorator which an exhibitor wants to employ inside the exhibit hall before, during or after the show. No permission to use an Exhibitor-Appointed Contractor will be given for the performance of the following services:
|Electrical, Plumbing & All Other Utilities||Telephone/Internet Services|
|Material Handling / Forklift Operations||Rigging – Overhead or Genie Lift|
|Booth Cleaning||Catering / Food and Beverage|
The purpose of this form is to petition Show Management for approval to use an Exhibitor-Appointed Contractor (EAC). An EAC is defined as any company, other than one of the Official Contractors that an exhibitor wants to use inside the exhibit hall, before, during or after the show. Your submission of the online form is a request for approval to use an EAC, and a commitment to purchase services, as outlined, from said contractor, subject to Show Management’s approval of the contractor. Requests to use an EAC must be received no later than August 3, 2015.
EAC staff members are not provided exhibit hall name badges and do not count towards your allotment of complimentary exhibit hall passes.
Submitting this EAC form with signature, acknowledges that you will abide by all show guidelines, rules, display regulations, requirements and union jurisdictions of the Shot Show, and that you and the exhibitor, have read the Exhibitor Manual that are available online.
If you need further assistance, please contact us at:
EACs are NOT ALLOWED to perform or provide these services and/or labor (union rules and regulations apply) for the following areas:
Electrical, Plumbing & All Other Utilities, Telephone/Communications, Drayage/Forklift Operations, Rigging: Overhead or Genie Lift, Booth Cleaning, Catering/Food Service, Security
- Exhibitor must submit the EAC Application to Show Management, by August 3, 2015
- The EAC will submit the executed Agreement and a certificate of insurance to Show Management by September 9.
- The EAC must be in good standing with Show Management before the approval process begins.
Wristband requirements for Exhibitor Appointed Contractors
- Each individual affiliated with the EAC must wear a correct wristband, The EAC wristband must be worn all times during move-in and move-out.
- The process for EAC wristbands will be sent directly to the EAC by Show Management with instructions on how to pick up wristbands onsite with a copy of a valid ID (driver’s license, passport, etc.).
- EAC personnel who require access during show hours must request a show day wristband a minimum of one day prior to the opening of the show. Proper attire must be worn at all times.
- EAC wristbands are NOT transferable and must be worn at all times on the wrist. Floor managers will spot check all EACs for adherence to this policy and lost EAC wristbands need to be reported to Show Management immediately. Violation of this policy will result in the termination of the EACs agreement with Show Management
- EAC must refrain from the use of and access to all public areas and are strictly confined to exhibit floor access during move-in and move-out.
Certificate of Insurance
The EAC must provide a Certificate of Insurance confirming that the EAC has in full force and effect, Worker’s Compensation insurance, comprehensive general liability insurance, and automobile liability insurance which meet the following minimum standards:
- Worker’s Compensation insurance, providing and meeting the requirements established by the State of Nevada. Must have authorization to do business in the State of Nevada.
- Comprehensive general liability Insurance, providing at least $2,000,000 in coverage and naming: PAINWeek, Freeman, The Cosmopolitan of Las Vegas and its parent subsidiary, and affiliated companies (including without limitation, their parent subsidiaries and affiliates and each of the directors, officers, agents, shareholders and employees of each are additional insured with respect to any written contract they may have with the named insured.
- Automobile liability insurance, which includes all owned, non-owned and hired vehicles with minimum limits of $500,000 bodily injury and $500,000 property damage liability.
Rules and Regulations
- EAC will not solicit business on the show floor at any time, including installation, during the show, and dismantling.
- EAC will share responsibility, with the Official Contractor, all reasonable costs incurred in connection with the EAC operation, including overtime pay for stewards, security if necessary, and restoration of the exhibit hall to its initial condition.
- EAC will cooperate fully with the Official Contractors and will comply with existing labor regulations or contracts as determined by the commitment made and obligations assumed by Show Management in any contracts with the Official Contractors.
- EAC will not establish service desks of any type anywhere inside the exhibit hall. The EAC will utilize space as designated by Show Management, outside the exhibit hall.
- The EAC may photograph only the booth(s) with which they have contractual arrangements.
- While aisle carpeting is being installed containers, jockey boxes, ladders and the EAC’s equipment must be removed completely from the show floor, or be placed inside the booth being installed, or be placed in the EAC’s storage area.
- Use of electric scooters by EACs is prohibited at all times.
- EACs are not allowed on the show floor during open days of the show without a special EAC show day wristband issued by Show Management. EAC must be dressed in suitable attire at all times.
- EACs are not authorized to have Exhibitor Badges.
- All safety guidelines are to be observed.
- Union Rules and Regulations apply. See Freeman Services information online in the
Exhibitor Resource Center section of
Conference.painweek.org or freemanco.com for greater detail.